School contact network
Use the commin contact network as your school's communication tool.
Schools often need to reach the people involved, whether for sudden school-wide announcements or one-on-one messages between teachers and parents.
commin is incredibly convenient not only for emergency notices but also for everyday communication and sharing event information.
Reasons
Why it's ideal as a school contact network
Emergency notices to all students
When you use the commin contact network for your school, you can send emergency notices to every student in an instant.
Schools frequently need to make school-wide announcements, such as sudden closures due to a typhoon or an outbreak of illness.
Phone calls take a great deal of effort, and with ordinary email it's hard to confirm that your message actually reached everyone.
With commin, school-wide announcements are as easy as sending an email, and you can also see who has read your message.
Messages from parents to the school
There are plenty of occasions when parents need to contact the school, such as a child running a fever.
Making that call during the busy morning hours is a hassle for both the school and the parents.
With commin's email feature, getting in touch is simple, and you can even confirm that the school has read your message.
Distributing printouts and other materials
Schools often distribute notices to parents on paper.
By sharing them through commin, you can deliver them to everyone involved with ease.
This also cuts down on the time and effort the school spends printing and handing out materials.
Sharing weekend classes and events
By adding weekend classes, sports days, and similar events to the calendar, you can share them with everyone involved right on their calendars.
Dates that vary by family, such as parent-teacher meetings, can be registered individually for each parent.
Personal information
With commin, there's no need to collect personal information from the people who join your community.
As a result, you can build a school contact network without gathering personal details such as email addresses or phone numbers.
Peace of mind from not being connected
Even for school communications, many people are reluctant to be connected to other students' parents they've never met.
With commin, you can create a community where only the teacher and each parent are connected individually.
That way, there's no need for parents to be connected to one another unnecessarily.
How to
Tips for running a school contact network
How to scope each contact network (community)
Create one community per contact network.
For school use, we recommend creating a community for each class.
If a single community has too many members, managing the people in the network becomes a burden.
Preparing a device for the contact network
If the teacher has to personally field every daily absence notice, it becomes a heavy burden for them.
In that case, set up a dedicated account at the school or grade level to handle day-to-day messages from parents, such as absences, and have parents contact that account instead.
Community settings
We recommend configuring your community to match the needs of your school when you create it.
* Community public setting
* Private
* Direct interaction among members
* OFF
With these settings, you can build a contact network (community) that isn't published on the internet and where only the teacher and each parent can communicate.
How to send invitations
If the people you want to reach are the students' parents, we recommend printing out the invitation link and distributing it to them.
When you display the invitation link from the web version of the commin contact network on a PC, a link to a print-friendly page appears.
From there, you can open the print page and easily print copies to hand out.
Personal information
By having people join the community using information the network's administrator (such as the teacher) already knows, like their name or student number, you can avoid collecting personal details such as email addresses or phone numbers.
When inviting people with a printed invitation code, be sure to add a note explaining how they should enter their name when applying to join.
Member permissions
You can change a member's permissions from the member list screen.
If there are members besides the person who created the community who need to communicate with all the parents, change their role to Admin Member.